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2024

Managing Effective Meetings

Code: Non-Technical

Duration: 3 Days

Location: Doha

Fee: QAR 8,800

Course Overview

If you are managing work, implementing new projects, accumulating, and evaluating results, then you will always be involved in meetings. Your opportunity in business depends on your skills to run successful, effective, and productive meetings.Meeting Management Skills course are designed to effectively teach participants to properly manage the meetings they lead or take part in, with this one day course. If you have ever been in a situation where you found yourself unorganized, or taking forever to get your point across, this training course will help you to be more effective within that role or setting.

Course Objectives

Upon completion of this course, the trainees will be aware and understanding of the following:

  • Comprehend the key principles to productivity
  • Learn to function as a meeting facilitator
  • Learn techniques on how to control a meeting
  • Determine when and how to intervene in a situation
  • Manage demanding behaviour from co-workers
  • Critically review a meeting
  • Improve the effectiveness of business meetings
  • Learn to manage disruptions and the disruptors of the meeting
  • Conduct team meeting
  • Plan and prepare for different kind of meetings
  • Identify the right participants for the set meetings
  • Create clear, specific, and concise meeting agendas
  • Set up a meeting time and venue for maximum effectiveness
  • Learn to integrate electronic options and technology for remote participants
  • Define and delegate meeting roles & responsibilities
  • Note effective meeting minutes for future reference and action plan

Who Should Attend?

Every leader needs to have exceptional skills to manage and facilitate meetings. Administrators and Executives Secretaries need to learn how to produce the best of the time and resources in hand during the meetings. Individuals who plan to handle meetings at any level, from formal business meetings to informal group discussions, this course is designed for you.These Skills will benefit everyone who would like to run effective meetings, no matter if at work or public. Managers, supervisors, team leaders, coordinators, secretaries, administrators, and event management professionals should definitely develop these skills offered during this program.

Course Contents

Module (01) Basics for Effective Meetings
  • Good Meeting vs Bad Meeting
  • Conducting Productive Meetings
  • Keys to Meeting Productivity
  • The Basic Essentials of Meetings
  • Components of Successful Meetings
  • Qualities of Effective Meetings
  • Important Questions: Why, When, Who & Where
  • Leading a Meeting
Module (02 Planning and Preparing for a Meeting
  • Pre-meeting preparation
  • Identifying the Participants
  • Choosing the Venue
  • Planning & setting objectives
  • Setting the meeting date & time
  • Preparing the agenda
  • Gathering Materials
  • Sending Invitations
  • Making Logistical Arrangements
Module (03) Effective Agendas
  • Planning and Preparing Agenda
  • Goal and purpose of an agenda
  • Importance of the Agenda
  • Do’s and Don’t of an Agenda
  • Understanding the Objective of the meeting
  • Setting a SMART Objective that returns results
  • Aligning the meeting objectives to organizational goals
  • Drafting a powerful agenda
  • Communicating the agenda
Module (04) Facilitation and Communication Skills
  • Communication within meetings
  • Assertiveness
  • Effective verbal communication
  • Non-verbal communication
  • Electronic Options
  • Chairing a Meeting
  • Dealing with Difficult People
  • Controlling a Meeting
  • Dealing with personality conflicts
Module (05) Meeting Roles, Responsibilities and Delegation
  • The Facilitator
  • The Minute Taker
  • The Attendees
  • The Communicator
  • Different Types of Meetings
  • Large vs Small Meetings
  • Effective Delegation of tasks
  • Delegation for results
Module (06) Meetings Management
  • Meeting Etiquette
  • Set expectations
  • Establish ground rules
  • Keeping the Meeting on Track
  • Dealing with Overtime
  • Holding Participants Accountable
  • Managing Disruptions
  • Late Arrivals/Early Exits
  • Mobile Phones Policy
  • Off-Topic Discussions
  • Conflict Resolution
  • Meeting Gamification
Module (07) Effective Meeting Minutes
  • Noting of minutes
  • Minutes of Meeting: Explained
  • Taking Minutes
  • Minute Templates
  • Actions plan after meetings
  • Note-taking and transcription
  • Time-bound meetings
  • Closing and follow-ups
Module (08) Meeting Challenges and Additional Responsibilities
  • Identify hidden agendas
  • Minimize wheel spinning and repetition
  • Resolving conflict
  • Tracking difficult issues
  • Handling difficult people
  • Completing action items by agenda
  • Confidentiality and Compliance

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